Offsite Storage Information Management
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Offsite Doesn’t Mean Offline
Mobilcompatt Records Management application provides an online document storage solution to manage your cartons of records and files that are stored offsite, including metadata, searching, tracking and processing of service requests.
With just a few clicks, you can search through your inventory, locate what’s required to satisfy an internal or external request and arrange for it to be quickly scanned or delivered by one of our vetted and trained employees.
Businesses today have enormous amounts of data for which they must account and manage
Each year, businesses accumulate enormous amounts of documents and records, which require ongoing storage and management throughout their entire lifecycle. Depending on the industry, retention periods can range from five years or more, making the need for more space a growing concern for many organizations.
However, finding secure storage space within the workplace isn’t always possible. It’s also very costly and time-consuming to store documents in-house. A better solution is storing sensitive documents in a secure offsite records facility, so your organization can focus on revenue-generating activities while enhancing information security.
Offsite Records Storage Saves Space
Offsite records storage saves space. Most businesses retain copies of paper documents for at least seven years, some as long as the business is old. When it comes to accommodating several years of documents on-site, the task is cumbersome and hard to manage.
Besides having to sort through paperwork manually, onsite record storage takes up valuable office space.
Hiring a company to come in and scan all of these documents into an electronic system is one way to offload onsite record storage; another is to choose an offsite storage facility where it may be cheaper to keep business records.
Hiring a company to come in and scan all of these documents into an electronic system is one way to offload onsite record storage; another is to choose an offsite storage facility where it may be cheaper to keep business records.
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Increase Security by Storing Your Records Off Site
Shoring up your onsite records management. Most of the records a business must keep include proprietary and confidential information.
Onsite storage can create security problems and give access to these records to employees or people who should not have access.
By moving records to a document management system or offsite records storage, the only people who can gain access to these documents are those previously authorized to do so.
Besides the added security, offsite record storage also provides added protection against catastrophes and disasters that may occur.
FAQ on Offsite Storage
Offsite record storage is also a cost-effective, long-term solution that protects information from theft, security breaches and natural disasters, such as fire or flooding
This can include workplace data, such as company records, customer and patient information, financial and legal documents, employee information and other sensitive files. Offsite storage is suitable for paper documents, but also electronic records, tapes and other media.
This can include workplace data, such as company records, customer and patient information, financial and legal documents, employee information and other sensitive files. Offsite storage is suitable for paper documents, but also electronic records, tapes and other media.
Proper climate control, fire protection and pest control measures are also in place to prevent damage or loss of files in secure storage
However, a more efficient way to access your records is by working with an offsite storage provider that offers scan-on-demand services. With this form of file retrieval, your employees can contact the company to request documents to be scanned and emailed to them within hours.